How ChiliCal Smart Features are Revolutionizing Scheduling

Jonathan Gittins
July 5, 2024
min to read

If you’re in a customer-facing role, you probably spend way too much time booking meetings and juggling your schedule. Whether you're an SDR, AE, or AM/CSM constantly juggling meetings, these tools in ChiliCal are going to be your new best friends. Let's jump right in!

How ChiliCal Smart Features are Revolutionizing Scheduling

Jonathan Gittins
July 8, 2024
min to read

If you’re in a customer-facing role, you probably spend way too much time booking meetings and juggling your schedule. Whether you're an SDR, AE, or AM/CSM constantly juggling meetings, these tools in ChiliCal are going to be your new best friends. Let's jump right in!

1. Auto Suggested Times: Your Personal Scheduling Wizard 🪄

Picture this: You're writing an email, trying to set up a meeting, and you're faced with the age-old question, "When are you free?" Cue the endless back-and-forth of comparing calendars and suggesting times. Well, folks, those days are over thanks to Chili Piper's Auto Suggested Times feature.

You no longer need to manually select slots when inserting suggested times in your emails. It's like having a tiny scheduling wizard right at your fingertips. And let me tell you, people are losing their minds over this (in the best way possible).

Our Slack channels have been blowing up with Gong snippets of prospects and customers reacting to this feature. We're talking responses like:

"Holy sh*t!"

"That's f*cking cool"

"...sick"

(Excuse the language, but hey, when people are this excited, we can't blame them for getting a little colorful!)

So, how does this magic work? It's simpler than pulling a rabbit out of a hat:

1. Hit CMD+M to launch ChiliCommand

2. Insert auto-suggested times

3. Double-check the details

4. Boom! You're done

That's it. No more manual slot selection, no more calendar Tetris. Just pure, effortless scheduling bliss.

The best part? This feature is available for free. Yeah, you read that right. FREE. It's like finding a golden ticket in your Wonka Bar, except instead of a chocolate factory tour, you get to save countless hours and brain cells.

2. Book Again: Because Sequels Are Always Better 🎬

Alright, let's set the scene. You've just wrapped up an amazing discovery call with four stakeholders. The energy is high, ideas are flowing, and you know you need to keep this momentum going. But then comes the dreaded task: scheduling the next meeting.

You need to find a time that works for the four stakeholders, yourself, and oh wait – you also need to rope in your Solutions Engineer. And you haven't even checked their availability yet. Cue the cold sweat, right?

Wrong! Enter "Book Again" – the feature that's about to become your new favorite sequel.

Here's how this blockbuster works:

1. Open up the existing calendar invite

2. Click Book Again

3. Add any internal (like your SE) or external guests (don't worry, those on the existing invite are automatically included)

4. Select a time that works for everyone

5. Sit back and look forward to the next call!

Let's break it down with a real-world scenario:

Daniel's just finished a discovery call. He's gone over time (classic Daniel), but luckily he's got a buffer. He knows it's crucial to get that next call on the books to keep the sales cycle momentum going.

Now, Daniel could create a new event and manually add everyone, or try to duplicate the event. But our boy Daniel is smarter than that. He scrolls down, hits "Book Again," and opens up the scheduler.

He picks a time next week for the demo and realizes he needs his trusty Solutions Engineer, Nicolas, on the call too. No problem! He selects Nicolas, and like magic, the scheduler now shows their mutual availability.

The team at Chili Piper can do Tuesday at 1 PM? Great! Daniel hits schedule, and just like that, it's done. No fuss, no muss, just efficient, effective scheduling.

"Book Again" is simple but effective. It's the scheduling equivalent of a perfectly timed high-five – satisfying, efficient, and it just feels good.

3. Priority Scheduling: For When You Need to Pull a Scheduling Houdini 🎩

Okay, picture this: It's the last day of the month or quarter. You HAVE to meet with a prospect to close a quota-busting deal. But there's a catch – you don't want to completely demolish your carefully curated calendar.

Enter 'Priority Scheduling' – the feature that lets you perform scheduling magic without sawing your calendar in half.

Here's how our hero Daniel uses this feature:

Daniel gets an email from a hot prospect. He needs to get a meeting on the books by the end of the day, but he doesn't want to compromise his entire calendar. He could play email ping-pong ("How about 2 PM? No? 3 PM?"), but ain't nobody got time for that.

Instead, Daniel heads over to ChiliCal and selects 'Priority Scheduling.' He chooses to make his afternoon events flexible. Now here's where it gets cool – he can choose what happens if one of these slots gets booked:

- Auto reschedule if he's the host

- Cancel the existing event

- Keep both on the calendar

Daniel, being the calendar ninja he is, goes with "keep both."

Back in the email, Daniel selects a few time slots manually (because when you're working on a tight deadline, those minimum notice periods can take a hike). He makes sure to select "priority availability."

Now, when the prospect receives Daniel's email, they see a range of time slots – including ones that looked "busy" on Daniel's calendar. The prospect picks 2 PM, and voila! The meeting is booked.

When Daniel checks his calendar, he sees all three original events still there, plus the new 2 PM meeting with the prospect. Sorry, team – Daniel won't be at the all-hands meeting, but this prospect meeting is going to close that deal!

Priority Scheduling is like having a secret trap door in your calendar. It gives you the flexibility to prioritize those critical meetings without completely blowing up your schedule. It's for those "I need this meeting, but I also need to maintain some semblance of control over my life" moments.

Wrapping It Up

There you have it, folks – three game-changing features from Chili Piper that are revolutionizing the way we schedule:

1. Auto Suggested Times: Your personal scheduling wizard

2. Book Again: For seamless follow-ups

3. Priority Scheduling: When you need to make the impossible possible

These features are designed to make your life easier, your scheduling more efficient, and your days more productive. They're the kind of tools that make you wonder how you ever lived without them.

Start automating your schedule

Ready to try these features out for yourself? Book more meetings with the only smart scheduler built for customer-facing reps. Get started with ChiliCal for free here

1. Auto Suggested Times: Your Personal Scheduling Wizard 🪄

Picture this: You're writing an email, trying to set up a meeting, and you're faced with the age-old question, "When are you free?" Cue the endless back-and-forth of comparing calendars and suggesting times. Well, folks, those days are over thanks to Chili Piper's Auto Suggested Times feature.

You no longer need to manually select slots when inserting suggested times in your emails. It's like having a tiny scheduling wizard right at your fingertips. And let me tell you, people are losing their minds over this (in the best way possible).

Our Slack channels have been blowing up with Gong snippets of prospects and customers reacting to this feature. We're talking responses like:

"Holy sh*t!"

"That's f*cking cool"

"...sick"

(Excuse the language, but hey, when people are this excited, we can't blame them for getting a little colorful!)

So, how does this magic work? It's simpler than pulling a rabbit out of a hat:

1. Hit CMD+M to launch ChiliCommand

2. Insert auto-suggested times

3. Double-check the details

4. Boom! You're done

That's it. No more manual slot selection, no more calendar Tetris. Just pure, effortless scheduling bliss.

The best part? This feature is available for free. Yeah, you read that right. FREE. It's like finding a golden ticket in your Wonka Bar, except instead of a chocolate factory tour, you get to save countless hours and brain cells.

2. Book Again: Because Sequels Are Always Better 🎬

Alright, let's set the scene. You've just wrapped up an amazing discovery call with four stakeholders. The energy is high, ideas are flowing, and you know you need to keep this momentum going. But then comes the dreaded task: scheduling the next meeting.

You need to find a time that works for the four stakeholders, yourself, and oh wait – you also need to rope in your Solutions Engineer. And you haven't even checked their availability yet. Cue the cold sweat, right?

Wrong! Enter "Book Again" – the feature that's about to become your new favorite sequel.

Here's how this blockbuster works:

1. Open up the existing calendar invite

2. Click Book Again

3. Add any internal (like your SE) or external guests (don't worry, those on the existing invite are automatically included)

4. Select a time that works for everyone

5. Sit back and look forward to the next call!

Let's break it down with a real-world scenario:

Daniel's just finished a discovery call. He's gone over time (classic Daniel), but luckily he's got a buffer. He knows it's crucial to get that next call on the books to keep the sales cycle momentum going.

Now, Daniel could create a new event and manually add everyone, or try to duplicate the event. But our boy Daniel is smarter than that. He scrolls down, hits "Book Again," and opens up the scheduler.

He picks a time next week for the demo and realizes he needs his trusty Solutions Engineer, Nicolas, on the call too. No problem! He selects Nicolas, and like magic, the scheduler now shows their mutual availability.

The team at Chili Piper can do Tuesday at 1 PM? Great! Daniel hits schedule, and just like that, it's done. No fuss, no muss, just efficient, effective scheduling.

"Book Again" is simple but effective. It's the scheduling equivalent of a perfectly timed high-five – satisfying, efficient, and it just feels good.

3. Priority Scheduling: For When You Need to Pull a Scheduling Houdini 🎩

Okay, picture this: It's the last day of the month or quarter. You HAVE to meet with a prospect to close a quota-busting deal. But there's a catch – you don't want to completely demolish your carefully curated calendar.

Enter 'Priority Scheduling' – the feature that lets you perform scheduling magic without sawing your calendar in half.

Here's how our hero Daniel uses this feature:

Daniel gets an email from a hot prospect. He needs to get a meeting on the books by the end of the day, but he doesn't want to compromise his entire calendar. He could play email ping-pong ("How about 2 PM? No? 3 PM?"), but ain't nobody got time for that.

Instead, Daniel heads over to ChiliCal and selects 'Priority Scheduling.' He chooses to make his afternoon events flexible. Now here's where it gets cool – he can choose what happens if one of these slots gets booked:

- Auto reschedule if he's the host

- Cancel the existing event

- Keep both on the calendar

Daniel, being the calendar ninja he is, goes with "keep both."

Back in the email, Daniel selects a few time slots manually (because when you're working on a tight deadline, those minimum notice periods can take a hike). He makes sure to select "priority availability."

Now, when the prospect receives Daniel's email, they see a range of time slots – including ones that looked "busy" on Daniel's calendar. The prospect picks 2 PM, and voila! The meeting is booked.

When Daniel checks his calendar, he sees all three original events still there, plus the new 2 PM meeting with the prospect. Sorry, team – Daniel won't be at the all-hands meeting, but this prospect meeting is going to close that deal!

Priority Scheduling is like having a secret trap door in your calendar. It gives you the flexibility to prioritize those critical meetings without completely blowing up your schedule. It's for those "I need this meeting, but I also need to maintain some semblance of control over my life" moments.

Wrapping It Up

There you have it, folks – three game-changing features from Chili Piper that are revolutionizing the way we schedule:

1. Auto Suggested Times: Your personal scheduling wizard

2. Book Again: For seamless follow-ups

3. Priority Scheduling: When you need to make the impossible possible

These features are designed to make your life easier, your scheduling more efficient, and your days more productive. They're the kind of tools that make you wonder how you ever lived without them.

Start automating your schedule

Ready to try these features out for yourself? Book more meetings with the only smart scheduler built for customer-facing reps. Get started with ChiliCal for free here

Jonathan Gittins

Jonathan is a Principal CSM at Chili Piper, responsible for Mid Market customers in EMEA and also supports complex new business deals as a Solutions Consultant. When not assisting customers or colleagues, Jonathan’s typically spending time with his wife and three children at home in Wales. Connect with him on LinkedIn to stay up-to-date with our latest use cases.

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